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Policies and Information


English is the official language of the conference.


The Chicago Sheraton Hotel is fully wheelchair accessible and is designed to accommodate people with disabilities.


The Chicago Sheraton Hotel is a non-smoking facility.

Embargo Policy for Scientific Data

Embargoes on studies presented at HIVR4P lift at the conclusion of the presentation of the study. Tweeting or other social media publication of information from studies prior to the embargo lift is a violation of the conference embargo policies.

Use of Image, Name, and Other Likenesses

As a registered participant of HIVR4P, you agree that the conference or authorized third parties may photograph or record your likeness, image, name, voice, and/or words, and may publish or distribute your likeness, image, name, voice, and/or words for promotional and educational purposes in various forms of media, including, but not limited to websites, presentations, and marketing materials. Photographs of data, whether displayed on screens, in posters, or elsewhere is not permitted.


The conference organizers cannot accept liability for injuries or losses arising from accidents or other situations during or as a consequence of attending the conference. In addition, the conference secretariat is not liable for presentation cancellations or session delays beyond reasonable control.

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