Acceptance of Abstracts
Compliance with all stated conditions including adherence to the deadline is required. Acknowledgement of receipt of completed abstracts will be sent via email upon submission.
The Program Organizing Committee reserves the right to determine acceptance of an abstract and the right to determine the presentation form. The conference secretariat will notify late breaker submission authors of acceptance and form of presentation on 7 September 2016.
Individuals submitting abstracts agree that if their abstract is accepted, they will attend the HIVR4P 2016 conference and present their abstract as scheduled. Presenting authors must register no later than 16 September 2016. Unregistered presenters after this date will be removed from the conference proceedings.
The presenting author should be prepared to answer substantive questions about all aspects of the data. If a change in the presenters’ ability to participate occurs, the presenter is asked to contact the conference secretariat immediately at email@example.com.
Abstracts will be scored based on the following scale:
- 1 - Recommend for oral presentation
- 2 - Potential oral presentation
- 3 - Recommend for poster presentation
- 4 - Potential poster presentation
- 5 - Rejection
Abstract Selection Process
Submitted abstracts are assigned for peer review by the conference organizers and are reviewed by members of the Program Organizing Committee and other external reviewers. To minimize subjectivity in the scoring process, any reviewer with a conflict of interest (as defined by NIH rules, e.g., co-authorship, financial interest, or scientific/personal conflict with the authors that could affect objectivity of scoring) is excluded from scoring or discussing the abstract in question. In the final rankings, mean score and standard deviation are calculated, and the reviewers' scores will be anonymous. Abstract acceptance is based upon abstract quality, the potential significance of the observations, and the rigor with which the scientific methods were applied. Further, the Program Organizing Committee considers thematic balance in determining abstract assignments.