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Presenter Guidelines


All presenters must use the laptop computers provided by the conference. Computers will be equipped with the latest Mac and PC software. Presentations should be submitted on a USB stick to the speaker check-in desk in Columbus B the day prior to presentation. Personal laptops may not be used.

Failure to submit your presentation the day prior to presentation could result in missing graphics for your presentation.

Speaker Check-In – Columbus B, Lobby Level
Monday, 17 October - 11:00 - 16:00 
Tuesday, 18 October - 07:30 - 17:00 
Wednesday, 19 October - 07:30 - 17:00 
Thursday, 20 October - 07:30 - 15:00


Please sit towards the front of the room in the session in which you present. The session chair will introduce your presentation as well as monitor the length of the presentations.


SYMPOSIA SESSION PRESENTATIONS are scheduled for 18 minutes plus 4 minutes for questions and answers.
ROUNDTABLE SESSION PRESENTATIONS are scheduled for 10 minutes followed by a panel discussion for 40 minutes.
ORAL ABSTRACT PRESENTATIONS are scheduled for 10 minutes plus 5 minutes for questions and answers.
POSTER DISCUSSION PRESENTATIONS are scheduled for 5 minutes, accompanied by a maximum of three power point slides, followed by 4 minutes of discussion. Poster discussion presenters are also asked to present a printed poster. Poster discussions Please be advised the session chair will strictly enforce time limits.


Slides should be sized for On-Screen Show 16:9 widescreen. Please click here for formatting instructions for Windows (PowerPoint), click here for formatting instructions for Mac (PowerPoint and Keynote)

To ensure the integrity, objectivity, and transparency of the presentations, presenters are encouraged to disclose any conflict of interest at the beginning of their presentation. Click here to download a conflict of interest slide template to include in your presentation. Your compliance with this request is greatly appreciated.

Maximum file size: 20MB
Accepted formats: (.wmv) (.mpg) (.avi) (.swf) (.wav) (.mov)


All conference sessions will be recorded and webcast. Presenters will be given the opportunity to remove specific slides from their presentations prior to posting on the meeting website. Posting of the presentation audio is mandatory with the acceptance to give an oral presentation. This arrangement is necessary because the concurrent sessions of the meeting prevent participants from seeing all talks of interest.


Posters will be displayed in the River Exhibition Hall, River Level.

Poster presentation space is limited to 112 cm wide x 112 cm tall / 44 in wide x 44 in tall). The boards accept push pins, which will be provided onsite.

For complete poster presentation guidelines, please click here.


HIVR4P will host an online repository of conference posters for delegates and others to view, download and reference after the meeting concludes. Your ePoster will not be published on the web site until the conclusion of the conference.

Uploading your poster will allow you to increase access and help openly share your work with those who could not attend the meeting, thus extending the discussion beyond the conference walls. Poster presenters will be sent instructions on how to upload a PDF file of their poster for display on the conference web site in September.

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